China B2B Buying Agent
From Your BOQ to a Loaded Container
You already know what to buy — a BOQ, a spec sheet, a set of drawings or a supplier list. OZ acts as your buying office in China: we find and verify the factories, negotiate the terms, follow production, inspect before loading, and consolidate everything into one shipment.
Three briefs.
One buying office.
We work from documents you already have. The scope below covers most of what our business buyers ask us to purchase in China.
Hotel, Villa & Resort FF&E
Guest room furniture, lighting, soft furnishings, public-area pieces and bath linen bought against a BOQ and a handover date.
Discuss a Project ↗Retail & Commercial Fit-Out
Display fixtures, seating, storage and repeatable items supplied consistently across a single site or a multi-site rollout.
Discuss a Rollout ↗Wholesale, OEM & Private Label
Repeat orders, custom specifications, branded packaging and product development handled with your own factory or a new one.
Discuss Custom Supply ↗Whichever brief you send, the same six categories cover most of what we buy: furniture & interiors, home decor, bedding & home textiles, lighting, kitchenware & tableware and hotel FF&E. See all categories, or read the China furniture sourcing guide.
Seven stages.
You approve each one.
Nothing moves to the next stage without your sign-off. You always know which factories are being considered, what the money is for, and when the goods will be ready.
- 01Day 1
Send the list or brief
Send your BOQ, drawings, spec sheet or reference links together with target prices, quantities, deadlines and the destination port.
You sendBOQ, CAD or PDF drawings, target prices and quantities.
We doReview feasibility, flag gaps and confirm the real scope.
You getA clarified requirement list we both work from.
- 022 – 4 days
We shortlist and verify factories
We approach suitable factories, check business licences and export rights, judge real capacity, and compare them against your specification.
You sendAny preferred factory, or a list to avoid.
We doApproach factories, verify licences and audit real capacity.
You getA shortlist with honest capability notes, including weaknesses.
- 033 – 7 days
Quotes, terms and trade language
We bring every quote onto the same Incoterm, MOQ, packaging and lead-time basis so the numbers can be compared line by line.
You sendPreferred Incoterm, packaging and payment structure.
We doNormalise each quote so nothing hides in the small print.
You getAn apples-to-apples comparison table you can decide from.
- 047 – 20 days
Samples, materials and approval
We arrange samples or material swatches, courier them to you, collect feedback and keep a sealed approved sample as the production reference.
You sendWhat you need to approve — finish, colour, size, feel.
We doProduce or source samples and courier them to you.
You getA sealed approved sample that production must match.
- 053 – 5 days
Contract, deposit and schedule
Once terms are agreed we issue a proforma invoice, confirm payment structure, and lock a dated production schedule with clear milestones.
You sendSigned proforma invoice and the deposit.
We doSecure the production slot and confirm each milestone date.
You getA dated schedule you can plan your project around.
- 06Production cycle
Production follow-up and inspection
We track progress on the line, run a mid-production check, and carry out a pre-shipment inspection against AQL before the balance is released.
You sendYour required AQL level or inspection standard.
We doCheck progress on site and inspect finished goods with photos.
You getAn inspection report before you release the balance payment.
- 073 – 7 days
Consolidation, loading and export
Goods from several factories are brought together, loaded under supervision, cleared for export, and handed over with a complete document set.
You sendForwarder details, or ask us to arrange the booking.
We doConsolidate, supervise loading and clear China export.
You getFull document set and tracking through to the vessel.
Four ways to
hand over the goods.
The Incoterm decides where cost and risk move from us to you. We quote on the one that fits your shipping setup, and we explain the difference before you choose.
Ex Works
You collect from the factory gate and manage everything from there. Cheapest on paper, most work on your side.
Best with your own forwarderFree On Board
We deliver to the port and load the vessel. The most common choice for container orders.
Most widely usedCost, Insurance, Freight
We carry the sea freight and insurance to your destination port. You clear import.
Freight includedDelivered Duty Paid
Door to door with duties handled. Fewest surprises, longest lead time to quote.
Least work for youPay in stages.
Inspect before you release.
The structure below is the standard one. It keeps your money tied to progress rather than promises, and it means the balance is never paid against goods nobody has seen.
Letters of credit at sight are accepted, and alternative structures can be discussed per project.
One shipment.
One complete file.
Everything needed for your broker, your accountant and your own records is prepared before the container sails.
What changes
when we sit in between.
Many buyers can already reach a factory. The difference is what happens after the first quotation.
Factory direct
- One factory's quote, with no benchmark to compare against
- Licence, capacity and export rights taken on trust
- Specification gaps discovered during production
- Progress updates only when you ask for them
- Balance usually requested before anything is inspected
- Multiple factories mean multiple shipments and document sets
Buying office
- Three or more factories quoted on identical terms
- Licences, capacity and export rights checked before quoting
- Specification gaps flagged before the deposit is paid
- Scheduled progress updates through the whole cycle
- Balance released only after a photo-backed AQL inspection
- Everything consolidated into one container and one file
Before you send
the first BOQ.
These are the questions professional buyers ask us first.
What is the minimum order quantity for B2B orders?
It depends on the product. MOQs are set by the factory, not by us, and usually range from one carton for stocked items to a few hundred pieces for custom production. We confirm the real MOQ with each factory before you commit to anything.
How do you verify a factory is legitimate?
We check the business licence and registered scope, confirm export rights, review certifications relevant to your market, and visit or video-audit the production line. We tell you what we found, including the weaknesses, before you choose a supplier.
Can you work with suppliers we already use?
Yes. Many buyers come to us with an existing supplier list and ask us to manage communication, quality and consolidation instead. We are also happy to quote the same items against alternative factories so you can see whether your current pricing still holds.
What payment terms do you support?
The common structure is a 30 percent deposit with the balance released after the pre-shipment inspection passes. We also work with letters of credit at sight, and for long-standing clients we can discuss alternative structures per project.
Will you sign an NDA before we share drawings?
Yes. We are used to working under NDA for hotel FF&E schedules, retail fit-out drawings and private-label product designs. Send your template with the brief, or ask us for ours, and we will return it signed before any file is opened.
Can you consolidate goods from several factories into one container?
Yes. This is one of the main reasons buyers use us. We collect from each factory, hold everything in one consolidation warehouse, check quantities against your BOQ, load under supervision and ship as a single consignment with one document set.
What inspection standard do you use?
Standard practice is an AQL 2.5 pre-shipment inspection on general merchandise, with AQL 4.0 accepted on some categories and tighter levels available where your market requires it. We send a photo report before you release the balance payment.
Do you handle export paperwork and China customs clearance?
Yes. We prepare the commercial invoice, packing list, certificate of origin and any fumigation or phytosanitary documents needed for wooden items, and we handle export declaration in China. Import clearance at your end stays with your broker.
Have a BOQ or a supplier list?
Let’s go through it.
Attach your list or outline the project in the inquiry form. We will tell you what is feasible and where the risks sit before any money moves.